POSITION: Practice Manager – (greater Washington, DC area)

Allergy Partners is seeking a Practice Manger to work in the Greater Washington, DC area. Allergy Partners is the nation’s largest single-specialty practice in Allergy, Asthma and Immunology.

RESPONSIBLE TO: Regional Operations Manager

JOB SUMMARY: Supervises office operations and clinic staff. Performs limited financial management. Communicates with Physicians and Regional Operations Manager to ensure maintenance of efficient practice site operations.

EDUCATIONAL REQUIREMENTS:

• Undergraduate degree in business administration, healthcare administration, or similar discipline required. Extensive multi-discipline healthcare experience may be taken into consideration.

QUALIFICATIONS AND EXPERIENCE:

• Three to five years of work experience, with increased responsibility, in a medical office or related business office.
• Experience reviewing A/R management.
• Experience supervising medical office staff strongly preferred.
• Comfortable using email and interacting with Internet applications.
• Knowledge of practice management and word processing software.
• Ability to perform multiple and diverse tasks simultaneously.
• Solid understanding of scheduling efficiency and patient flow in a medical practice.
• Experience with bookkeeping and financial management software
• Excellent communication skills.
• A “can-do” attitude, shows initiative and willingness to adopt to change
• Neat, professional appearance.

Responsibilities include, but are not limited to, the following:

Personnel

• Manages all staffing needs—screens all applicants, suggests hiring of non-clinical office staff and conducts performance reviews.

• Recommends staff merit increases, promotions, and disciplinary actions to physicians.

• Reviews personnel problems with physicians and Regional Operations Manager. Consult with in-house counsel prior to termination of any employee.

• Supervises the development and revision of job descriptions and hiring requirements.

• Completes and updates personnel files—ensures required forms are completed.

• Maintains personnel policy manual.

• Submits office staff time cards for payroll processing biweekly—verifies accuracy and completeness of employee time.

• Maintains all vacation and other “days off” schedules.

• Ensures all posts are filled by trained personnel during vacations and when staff call in sick—fills in when needed.

• Maintains high morale and good relations throughout the office and with the administrative office.

• Holds office staff meetings at least monthly; prepares meeting minutes, and distributes them to staff, physician(s) and Regional Operations Manager.

Business Operations

• Ensures office is opened and closed daily, according to protocol.

• Oversees and distributes work activities and staff schedules.

• Oversees petty cash and change funds—balances and accounts for the money daily.

• Ensures consistent collection of payment at time of service.

• Reviews daily reports and ensures check-out staff accurately completed the daily close.

• Oversees all cash handling—makes the deposit daily.

Accounts Receivable and Financial Management

• Reviews accounts receivable reports monthly; brings large balances and rejection patterns to the attention of physicians.

• Speaks with patients who have large, outstanding balances and attempts to collect on the account or arrange a payment plan.

• Reviews monthly internal financial and management reports with physicians.

• Meets with physicians monthly to discuss financial and other management issues.

Other

• Maintains facility and all office and clinical equipment

• Keeps all physician files up to date: hospital privileges, licensure, managed care plan credentials, malpractice insurance, and CME

• Maintains patient confidentiality; complies with HIPAA and compliance guidelines established by the practice.

• Maintains detailed knowledge of practice management and other computer software as it relates to job functions.

• Attends CPR, OSHA, HIPAA, and OIG training programs as required.

• Attends annual Practice Management meeting and participates in monthly telephone calls.

Contact Details

Contact : Stephanie Napper

Email : hr@allergypartners.com